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Councillors Privacy Notice

Who am I? 

I am an elected Councillor for Carlisle City Council and am a Data Controller of personal data which I use to undertake my role  

This gives protection to you that I will handle any personal information you give me confidentially and in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. 

If you would like more information about GDPR and the Data Protection Act 2018, this can be obtained from the Information Commissioner’s Officer through their website or advice line 0303 123 1113. 

How will I use the information about you? 

If you ask me to pursue a matter on your behalf, I may use your information in order to pursue the matter you have raised with me. 

In order to help you or pursue the matter, I may pass your personal and sensitive (special category) personal information to other relevant agencies such as Carlisle City Council, Cumbria County Council, the NHS or the Department for Work and Pensions. 

I am allowed to use your personal information under ‘Legitimate Interests’ and your sensitive information under the Sections 23 and 24 of Schedule 1, Part 2 of the Data Protection Act 2018.  But I intend that only the minimum possible personal information will be shared with other agencies, as necessary to assist you. I may also ask for your consent to use your personal information. 

If you give me personal information about someone other than yourself, I may need to check the facts with that other person.  If you ask me to take action on behalf of a friend or relative, I may need to contact that person to confirm that they are happy for me to act

on their behalf.  If you feel it would not be appropriate for me to contact the other person, you should discuss this with me when you give me their information. 

I generally apply a 1-year retention rule to delete information a year from the closure of the case or the last correspondence. In exceptional circumstances, this may be extended. 

What information do I collect about you? 

I collect personal information that is supplied to me in my role as a City Councillor. 

It includes information supplied by constituents and others in relation to matters which I have been asked to pursue in the interest of individuals and groups who live in my Ward such as: 

  • Details of specific cases 
  • Information provided by signatories on petitions 
  • Responses to questionnaires and 
  • Contact details for the purpose of communicating news and updates 

Access to your information and correction

If you wish to see any information that I hold about you, if you want to update or correct any personal information that I hold about you, or if you have any queries regarding personal data that I hold about you, please contact me. 

Changes to our Privacy Policy

This Privacy Policy was last updated on 05 December 2019. 

How to contact me?

Please email me if you have any queries regarding this Privacy Policy or how I handle your information. 

Carlisle City Council can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

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