Search
Sunday , May , 26 2019
| Language and Accessibility

Policy and Communications Fair Processing/Privacy Notices

Fair Processing Notice: Personal Data included in surveys, using Survey Monkey

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information for the prize draw.

What allows us to collect your personal information?

Your consent, which you can withdraw at any time

What personal information will we collect?

The personal information we want to gather from you is a contact name, email address, or telephone number for the prize draw only.

What will we do with your personal information?

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement and will not be shared out with the Authority.

How long will we keep your personal information?

Your personal information and the information held in relation to the prize draw will be kept until the draw is made and winner notified at which point it will be securely destroyed.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Fair Processing Notice: Personal Data included in surveys, using Survey Monkey (emails to be shared with partners)

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information for the purposes of recording ‘break-out session’ choices and dietary requirements for lunch.

What allows us to collect your personal information?

Your consent, which you can withdraw at any time

What personal information will we collect?

The personal information we want to gather from you is a contact name and email address for the purpose as described in the above section “Why are we collecting your personal information?” only.

What will we do with your personal information?

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement. It may also be shared with Council staff at Cumbria County Council, Dumfries & Galloway Council, Northumberland County Council and Scottish Borders Council (the Borderlands Partners) for the purposes of the event.

How long will we keep your personal information?

Your personal information and the information held in relation to the event will be kept until the day of the event and it will be securely destroyed within one calendar month of the event.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

 

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Fair Processing Notice: Personal Data included in Image Library records

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information for the purpose of communicating and marketing our services and projects.

What allows us to collect your personal information?

Must include the appropriate lawful basis for processing:

  • Consent (must advise that consent can be withdrawn at any time)
  • Legitimate Interests?

What personal information will we collect?

The Personal information we are required to gather from is your name and a contact telephone number or email.

What will we do with your personal information?

Include any of the following which apply:

  • Shared with partners and media for the purpose(s) stated in the consent form

 

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement.

 

Your personal information will be processed externally by third parties to complete contracts. A Data Processing Agreement is in place to protect your data.

 

How long will we keep your personal information?

Your personal information and the information held in relation to your request will be kept for X years in accordance with the Council’s Retention Schedule, at which point it will be securely destroyed.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

 

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Fair Processing Notice: Personal Data included in application for Community Right to Bid

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information for the purpose of dealing with your application which we are legally obliged to process in accordance with the Localism Act.

What allows us to collect your personal information?

Must include the appropriate lawful basis for processing:

  • Legal Obligation (Localism Act)

 

What personal information will we collect?

The Personal information we are required to gather from you as per the Act is your true applicant name and a contact address for correspondence. Failure to provide this information will result in your request being considered invalid meaning the Council will be unable to provide a response.

What will we do with your personal information?

Include any of the following which apply:

  • Shared with internal services for the purpose(s) of validation and compliance with policy
  • Required under a statutory/ contractual obligation and refusal to provide your information will result in the application being nullified.

 

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement and will not be shared out with the Authority.

How long will we keep your personal information?

Your personal information and the information held in relation to your request will be kept for 3 years if the asset is not listed or 7 years if it is listed, in accordance with the Council’s Retention Schedule, at which point it will be securely destroyed.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

 

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Fair Processing Notice:  Personal Data included in Emergency Plans and Business Continuity Plans

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information for the purpose of emergency planning as set out in the Civic Contingences Act.

What allows us to collect your personal information?

Must include the appropriate lawful basis for processing:

  • Consent (must advise that consent can be withdrawn at any time)
  • Performance of a contract
  • Legal Obligation (Civil Contingences Act)

 

What personal information will we collect?

The Personal information we are required to gather from you is name and out of hours contact telephone number(s). Failure to provide this information will result in a failure to meet our duties as a category 1 responder.

What will we do with your personal information?

Include any of the following which apply:

  • Shared with Cumbria County Council Resilience Unit for the purpose(s) of responding to a major incident
  • Required under a statutory/ contractual obligation and refusal to provide your information will/ may result in a failure to meet our category 1 duties in the Civil Contingency Act. It may also be a breach of your terms and conditions in the contract of employment and a stipulation in your job description.

 

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement.

How long will we keep your personal information?

Your personal information and the information held in relation to your request will be kept for X years in accordance with the Council’s Retention Schedule, at which point it will be securely destroyed.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

 

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Fair Processing Notice: Personal Data included in application for Community Asset Transfer

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information to deal with your expression of interest/application for a Community Asset Transfer.

What allows us to collect your personal information?

Your consent, which you can withdraw at any time.

What personal information will we collect?

The personal information we want to gather from you is a contact name, postal address, email address and telephone number.

What will we do with your personal information?

It will be shared with internal services for consideration of the application and enable the Council to respond to you.

Your personal information will be processed internally by Council staff in accordance with the Council’s Data Protection and Confidentiality Statement and will not be shared out with the Authority.

How long will we keep your personal information?

Your personal information and the information held in relation to your request will be kept in accordance with the Council’s Retention Schedule:

·       3 years if the asset transfer application is unsuccessful, at which point it will be securely destroyed.

·       the duration of any lease agreement if the asset transfer application is successful.  Once the lease agreement is terminated, the information will be kept for 3 years, at which point it will be securely destroyed.

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

 

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

This A to Z of services list provides links to service pages alphabetically