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Wednesday , August , 21 2019
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Plan Making and Conservation Functions Data Privacy Statement

Carlisle City Council is committed to protecting and respecting your privacy in terms of how we collect, use, store and destroy your personal information.

We are the data controller of the personal information we will collect from you and under the General Data Protection Regulation, this fair processing notice is designed to provide you with all the information you have a right to be provided with.

Why are we collecting your personal information?

We are collecting your personal information to enable us to carry out specific plan making, conservation and related functions for which Carlisle City Council are responsible in their capacity as the local planning authority for the District of Carlisle. This includes (but is not limited to) the following key functions: 
 
• Production and consultation of Development Plan Documents (Local Plans), and Supplementary Planning Documents (Planning and Compulsory Purchase Act 2004 (as amended)); Neighbourhood Plans (Localism Act 2011 (as amended)); Conservation Area Appraisals and Management Plans (Planning (Listed Buildings and Conservation Areas) Act 1990 (As amended)); and associated masterplans and evidence based studies to inform such plans, as required by national planning policy and guidance;

• Production and consultation of a Community Infrastructure Levy (The Community Infrastructure Levy Regulations 2010 (as amended));  

• Production of a Brownfield Land Register (The Town and Country Planning (Brownfield Land Register) Regulations 2017); and

• Production of a Local List of Heritage Assets in accordance with Policy HE 6 of the adopted Carlisle District Local Plan (2015-2030). 

What allows us to collect your personal information?

We collect and process information about you under Article 6(1)(e) Public Task and Article 6(1)(c) Compliance with a Legal Obligation of the General Data Protection Regulations. 

What personal information will we collect?

We will collect personal information such as name, contact details, and land ownership information. In the majority of instances any information we hold on you will have been provided directly by you either in an enquiry sent to us or in response to a consultation or survey linked to the above functions. We may occasionally collect more sensitive information such as your gender, religion, ethnicity, age range etc. in order to evaluate the effectiveness of our engagement in striving to be as inclusive as possible. Sensitive information is ordinarily anonymised and/or detached from any wider information you may provide. 

What will we do with your personal information?

We may process such personal information for a variety of reasons but normally it would be for one of the following:  
 

  • To carry out legal obligations or perform tasks in the public interest, for example we may analyse data provided to help us understand stakeholders or resident’s views in different localities to inform emerging plans and strategies as part of our plan making functions;
  • In order to liaise with you to respond to your enquiry / submitted views or to keep you informed of the progress of plan making where legislation requires us to and/or where you have indicated a preference to be kept informed; and
  • To make sure we meet our statutory obligations including those related to diversity and equalities. 

 
We are required to routinely share information in paper and electronic format as follows: 
 

  • Site and landownership information and consultation responses (excluding personal information other than your name) is shared publicly on the Council’s website in accordance with governing regulations which require plan making and associated functions to be fully transparent;  
  • With consultants or agents working on behalf of the Council where specifically engaged to help prepare plans and strategies; and
  • In the case of Development Plan Documents (Local Plans) and the Community Infrastructure Levy, with the Planning Inspectorate who undertake a statutory and independent examination of plans as part of the adoption process. 

How long will we keep your personal information?

Your personal information and the information held in relation to your request will be kept in accordance with the Council’s Retention Schedule, at which point it will be securely destroyed. The retention schedule details that in the case of a planning document or strategy the period for retention will be three years after adoption or abandonment of that plan / strategy. In the case of the Brownfield Register, information will be retained permanently whilst a statutory duty to do so remains providing the site in response to which the information is held continues to meet the inclusion criteria. These same principles will equally apply to any associated evidence based studies which support the development of a plan or strategy.  
 

Your rights are:

  • To be informed
  • To access your personal information
  • To have inaccurate personal information rectified
  • To have personal information erased
  • To restrict processing of your personal information
  • To obtain and reuse your personal information for your own purpose
  • To object to the processing of your personal information
  • To not be subject to decisions based solely on automated means, including profiling

Right to lodge a complaint with the UK Information Commissioner’s Office (ICO)

Should you be unhappy with the way Carlisle City Council has handled your personal information, we encourage you to let us know so that we can look into this for you and provide a response.

Should you then wish to lodge a complaint with ICO you can contact them at:

Website: https://ico.org.uk/

Address: Information Commissioner’s Officer, Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF

Email: [email protected]

Telephone: 0303 123 1113

Carlisle City Council can be contacted at:

Carlisle City Council’s Data Protection Officer can be contacted at:

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

Address: Civic Centre, Carlisle,

Cumbria, CA3 8QG

Email: [email protected]

Telephone: 01228 817200

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