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Monday , April , 23 2018

Carlisle City Council

The Data Protection Act 1998  imposes stringent requirements that any organisation holding personal data must comply with. The legislation states that all processing undertaken must be fair and lawful, accurate and up-to-date, and that the data is adequate, relevant, not excessive and is held for no longer than is necessary. It is also mandatory that appropriate technical measures are taken to prevent unauthorised or unlawful processing or disclosure of data. This includes accidental loss or destruction of, or damage to, personal data.

Personal data can only be processed if at least one 'condition for processing' applies. These conditions are set out in the Act and include consent, a legal obligation or the processing is necessary for the performance of a contract. The rules also introduce "sensitive personal data", which includes any information that details racial or ethnic origin, political affiliations, sexual orientation, religious or other beliefs. This data demands greater protection and one of the following must be true: an individual's explicit consent is required; is a legal requirement; to protect the vital interests of the individual. Where consent is obtained, the individual must be made fully aware of the purposes for which the data is to be used and of any recipients.

Data held in manual or paper form is subject to the Act.

Individuals' rights are enshrined in provisions to enable anyone to see a full description of the data held about him, on payment of a fee. This information has to be altered if it is inaccurate or likely to cause damage or distress (subject to an exemption).

Individuals can also request details of how automatic decision-making processes operate. This can impact on the use of data for direct marketing, either by mail or telephone. Compensation can be claimed for damage caused by breach of the Act.

Data Protection Policy

Carlisle City Council's Data Protection Policy is based on the Data Protection Act 1998. It should be read in conjunction with the Appendices and the Definitions Section, which contain details of some of the terms used throughout this policy. The policy document is maintained by the Council's Information Officer.

  • Definitions
  • Statement of intent
  • Fair and lawful processing
  • Consent
  • Security measures
  • Transfers overseas

More information on these definitions are available in the FAQ below, If you have any queries regarding the City Council's Data Protection Policy, please contact:

Information Officer
Civic Centre

Tel: 01228 817165
E-mail: [email protected]

  Data Protection - FAQ

Transfers overseas

The Data Protection Act 1998 states that "Personal data shall not be transferred to a country or territory outside the European Economic Area (EEA - EU Member states together with Iceland, Liechtenstein and Norway - a list of all countries who the Commissioner deems to have adequate protection will be on the Information Commissioners website), unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data...". Although Carlisle City Council has no direct dealings in personal information with any country outside the legislation, this statement becomes important with the emergence of the Internet and the Councils' increased use of web technologies. Any individuals whose personal details (name, picture, etc) appear on our websites, will have been equipped with the full implications of doing so, and have given their "informed" consent for their personal details to be processed in such a way.

Appendix (a)

All sensitive data on paper will be collected by a licensed confidential waste disposal for shredding, this will be followed by certification that the correct number of bags/contents of bins were destroyed, and on what date. This should tie in with the records kept by the individual departments, so that every bag sent for destruction is accounted for.

CDs will be electronically wiped where appropriate, or totally destroyed. Tapes used by the major corporate systems, are physically destroyed, or overwritten.

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